Intro to Public Procurement Quiz

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1. The Federal Acquisition Regulation contains 53 Parts and uses a numbering system for identification of every FAR part. This numbering system is applied to the FAR Part 52 – Solicitation Provisions and Contract Clauses. Contract clause 52.202-1, Definitions be prescribed in what FAR part and is incorporated by reference in what section of the Uniform Contract Format?

a. FAR Part 4, Administrative Matters; UCF Section I

b. FAR Part 2, Definitions; UCF Section I

c. FAR Part 4, Administrative Matters; UCF Section K

d. FAR Part 2, Definitions; UCF Section K

2. Solicitation provisions and contract clauses are

a. Are quick referenced in FAR 52.301, Solicitation provisions and contract clauses

b. May be incorporated by reference.

c. Are applicable to solicitations and awards, respectively.

d. All of the above.

3. The acquisition team should be identified as early in the acquisition process as possible. The program manager, in conjunction with the contracting office, prepares several documents that will be maintained in the contract file. The Contracting Officer is responsible for:

a. Ensuring performance of all necessary actions for effective contracting.

b. Ensure compliance with the terms of the contract.

c. Safeguarding the interest of the United States.

d. All of these answers are correct

4. The essential elements required in order to have a legally enforceable contract. The elements are offer and acceptance, intention to create legal relations, consideration, legal capacity, and

a. monetary value

b. cost sharing

c. consent

d. all of the above

5. There are five phase in the acquisition lifecycle – Planning Phase, Solicitation Phase, Evaluation Phase, Award Phase, and Postaward/Administration Phase. At what phase would the Contracting Officer designate in writing a Contracting Officer’s representative, if applicable.

a. planning phase

b. evaluation phase

c. award phase

d. postaward/adminstration phase

6. A Statement of Objectives (PWS) is a requirements document written by the Government and incorporated into the RFP. The PWS provides forms

a. the basis for the technical proposal

b. is incorporated into Section C of the resulting contract

c. Contains the basis performance-based element related to the requirement

d. All of these answers are correct.

7. Market Research is a means of collecting and analyzing information about market capabilities to satisfy agency needs. Market research

a. Is optional in all acquisitions.

b. Is required only for acquisitions under the Simplified Acquisition Threshold.

c. Required before developing new requirements documents.

d. Is the solely the responsibility of the Contracting Officer

8. There are seven special categories of contract in the FAR. Multi-year contracts may be used in

a. Sealed Bidding or contracting by negotiations.

b. Sealed Bidding only.

c. Contracting by negotiations only

d.None of these are correct.

9. It is Government policy that contractor employees shall not be used to perform inherently governmental functions. During the Planning Phase, the acquisition team must address the considerations of FAR Subpart 7.5, Inherently Governmental Functions in the

a. Market Research Report.

b. Acquisition Plan.

c. Personnel Schedule Plan

d. Contract Closeout Plan.

10. Contract financing includes payment methods such as partial payments, progress payments, loan guarantees, and performance-based payments. The Contracting Officer is responsible for making a contract financing determination that should be based on what theory

a. All contracts should include some type of contract financing.

b. Only small business should be authorized contract financing.

c. Contract financing should be provided only to the extent it is actually needed.

d. Contract financing is not allowed.

11. FAR Part 6, Competition, requires the acquisition team develop requirements documents that promote full and open competition to the maximum extent practicable. Contracting Officers may award without providing full and open competition in circumstances. The Contracting Officer may award for other than full and open competition and prepare a Justification and Approval when

a. The Contracting Officer has personal knowledge of one organization that has performed well in the past.

b. Only one responsible source and no other supplies or services will satisfy agency requirements

c. Award can be made to a single source that has developed a business relationship with the program office and contracting office.

d. The Contracting Officer did not have enough time to provide sufficient synopsis of the solicitation because funds would have expired.

12. The type of contract is a negotiable topic. The Government must document this decision in the contract file. Some factors to consider when selecting the appropriate contract type are

a. cost analysis

b. type and complexity of the requirements

c. period of performance or length of production run

d. all of these are correct

13. FAR Part 15, Contracting by Negotiations, prescribes the policies and procedures for governing competitive and non-competitive negotiated acquisition using the best value continuum technique. The best value continuum allows for award through LPTA and Tradeoff. Tradeoff is appropriate when it is in the best interest of the Government to

a. award to the lowest priced technically acceptable.

b. consider award to other than the lowest price offeror.

c. award without competition to the highest qualified contractor.

d. award without posting the solicitation on FedBizOpps.

14. When developing the solicitation, the contracting officer is responsible for ensuring the information is incorporated into the appropriate sections of the Uniform Contract Format. The contracting officer is also responsible for ensuring there is consistency throughout the contract requirements documents and the solicitation. The contracting officer can achieve this by ensuring

a. Contract Line Item Numbers in Section B reflect what is stated in Section C

b. Section L is derived from the requirements in Section C.

c. Section M is consistent with the Source Selection Plan

d. all of these are correct

15. The Source Selection Authority, unless otherwise designated by the agency head, is

a. The Contracting Officer’s Representative because they are the technical experts and will have the knowledge to select the best proposal.

b. The Contracting Officer, as they are the only ones authorized by the constitution to select a contractor and execute a contract.

c. The Contract Specialist, as delegated by the Contracting Officer

d. All of these are correct

16. Cost realism analysis must be performed on all cost-reimbursement contracts. Cost realism

a. Aims to determine whether the estimated proposal cost elements are realistic for the work to be performed.

b. Is a bottoms-up evaluation of the cost elements.

c. focuses on the bottom line price.

d. All of these are correct.

17. FAR Subpart 31.201-2, Determining allowability, states that a cost is allowable only if it

a. reasonable

b. allocable

c. promulgated by the Cost Accounting Standards board

d. all of these are correct

18. When award without discussions is not stated in the solicitation and the selection process is not a lowest price technically acceptable, the Contracting Officer will

a. cancel the solicitation and reissue

b. establish a competitive range consisting of the most highly rated proposals

c. allow discussions anyway

d. Start negotiations without establishing a competitive range.

19. Developing the evaluation criteria and factors is an activity completed in the Planning Phase. The evaluation criteria and ratings

a. help industry understand where to focus their resources while building the proposals

b. assist the Source Selection Authority in making trade-off analysis between offerors

c. Must provide a meaniful distinction between offers

d. All of these are correct.

20. A Contracting Officer will make the award to the successful offeror by furnishing the executed contract. Any changes to the original contract document

a. can be captured in a memorandum for file.

b. will be issued unilaterally

c. will be issued bilaterally

d. does not need to be reported.

21. The Contracting Officer must ensure a contractor is qualified to perform on a Government contract. To be qualified, a prospective contractors must

a. have adequate financial resources

b. have satisfactory performance record

c. have the necessary equipment or the resources to acquire the necessary equipment

d. all of these are correct.

22. The Contracting Officer must document the relative strengths, weakness, significant weakness, and deficiencies. Deficiencies are

a. a flaw in the proposal that increases the risk of unsuccessful contract performance

b. A flaw that greatly increases the risk of the unsuccessful contract performance.

c. Aspect of the proposal that has merit, but is not a requirement in the solicitation

d. Material failure of a proposal to meet the Government requirement.

23. The Contracting Officer must delegate a Contracting Officer’s Representative (COR) in writing. The COR

a. Serves as the eyes and ears for the Contracting Officer.

b. Monitors contractor performance.

c. Generally not delegated any contractual authority.

d. All of these are correct

24. When performing on a Source Selection Board, the members will

a. evaluate all proposals against each of the other proposals.

b.evaluate all the proposals together as a group

c. evaluate all proposals independently of other proposals

d. only evaluate the most appeasing proposals

25. The Contracting Officer can terminate a contract for convenience or for default when it is in the best interest of the Government. When the Government decides to terminate for convenience

a. Contracting Officers must notify the contractor in writing

b. The termination can be partial or complete

c. The Contracting Officer and Contractor determine a fair and reasonable settlement agreement through negotiations.

d. all of these are correct

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